【English for Emails】职场英语之邮件写作(5)- 好好组织邮件内容

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一个有逻辑有顺序的邮件才能让收件人正确理解自己的意思,所以好好组织自己的邮件内容在英语邮件写作中非常重要!


Writer purpose

表明写邮件的目的

当你写邮件的时候,你需要表明写作目的。


因此在邮件开头,你可以通过这个句子来阐述自己的目的 'I am writing to (+ verb) '


比如:


I am writing to


我写这封信是想要

  • ask for further details about ...了解……更多的细节

  • inform you that my new address is …告诉你我的地址是……

  • complain about your customer service. 投诉你的客户服务。

  • say thank you very much for all your hard work. 感谢你的辛勤工作。

  • apply for the job as Teacher of Maths at your school.申请贵校数学教师的职位。

 

Paragraphs

段落的安排

以下几点是安排段落的时候需要注意的:


  • Emails are easier to read if the writer uses paragraphs.  分段的邮件更加易读。

  • A paragraph in an email is often two or three sentences long. 每段通常在2-3句话的长度。

  • Each paragraph starts on a new line.每段话都要从新起一行。

  • When you start writing about a new topic, you can start a new paragraph. 当你要提及一个新的话题的时候,可以考虑重起一段。



Look at this example email to a friend. 

看看下面给朋友的一封信:


Paragraph 1
Greeting

第一段:
问候

Hello Dmitri, 
How is life? I haven't seen you for a long time. How are your children?

Dmitri你好

最近过的怎样?很久不见,你的孩子们还好吗?

Paragraph 2
Reason for writing

第二段:
邮件目的

I'm writing with some good news – my wife is having a baby  next month. We think it's going to be a girl, and we're very excited. But I  also wanted to ask you something!

我写是想告诉你一个好消息,那就是我的太太下周要生孩子。我们认为可能会是一个女孩儿,而且我们非常兴奋。但是我想要问你一些问题。

Paragraph 3
Request

第三段:
询问

You told me you have lots of baby clothes. Do you think I could borrow some for my baby? I've looked in the shops, and new baby clothes are so expensive … Could you let me know if this is OK?

你曾告诉我你那里有闲置的婴儿服装。我可以借用一些吗?我到商店里看到,婴儿的服装都很贵……请你告诉我这样你觉得是否合适?

Paragraph 4
Other news

第四段:
其他信息

By the way, I've also started a new job. It's going really well!

另外,我想要告诉你我换了新工作。目前一切进展顺利!

Paragraph 5
'look forward to' and ending

第五段:
盼望和结尾

Anyway, I look forward to hearing from you soon. Give my best  wishes to your wife and family. Regards, 
George

无论如何,希望尽快得到你的回信。祝你太太和其他家人一切安好。

谢谢, George





关于更多英语邮件写作,下次继续哦!


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