Background

UK China Art and Design Association supports and highlights the emerging artists and designers, in particular those who had gained experience within the creative industries in China or the UK. Areas span from fine art, design, fashion, architecture to performance art.
Based in London and focusing on the nearest community, we have staged their works in both UK and China, and engaged them with local and international creative sectors.
By curating group exhibitions, forums and special projects, the Association will continue to explore the emerging role of a new generation of art anddesign practitioners in the global landscape, with the purpose of matchingtalents with clients, catalysing cross-disciplinary collaborations, as well as facilitating new models for the mutual development of the creative industries between China and the rest of the world.

Purpose Of Position

To contribute to the planning, development and delivery of exhibitions / forums / special projects and provide administrative support.

Main Opportunities And Challenges

• Ensuring projects run smoothly and to plan

• Maintaining up-to-date records of contacts and activities

• Maintaining good relationships across external partners

• Assisting with exhibitions and public programmes

• Assisting with PR and marketing

• Engaging with the creative community and developing a strong network with artists, designers, curators and related sectors in the industry in both UK and China

Project Management

• To contribute to the development of both self-initiated and collaborative projects from concept to completion

• To coordinate projects reporting to the director, to ensure the tasks are delivered on time and within the budget

Curatorial

• To contribute to the research and production of proposals, presentations and reports, including fund applications and sponsorship proposals

• To organise the loan / commissioning of artworks for exhibitions

• To assist the design and layout of exhibition spaces

• To coordinate partnerships and contractors including artists, designers, curators, institutions, couriers, fabricators etc.

• To organise the production of graphics and content for communication and marketing purposes

• To contribute to in-house communications, including newsletter campaigns, social media updates and site maintenance

• To liaise with the press and other media partners

• To prepare exhibition labels and interpretative plans

• To collate catalogue materials, including liaison with exhibitors, graphic designers, photographers and publishers etc and organise the production

• To arrange condition check, logistics and insurance for artworks, to ensure the safety and efficiency of the logistics

• To organise the hire / purchase and maintenance of equipment required for exhibitions

• To coordinate and assist in the installation and de-rig

• To contribute to the preparation and realisation of exhibition related events, including privateviews, forums and workshops etc.

• To give gallery talks and exhibition tours

Administrative

• To provide other general administrative and operational support, to ensure the smooth and efficient delivery of the projects and related events (e.g. sharing information, managing spreadsheets, diaries when required)
  

• To handle and refer enquiries from both professional and non-specific audiences

• To arrange appointments / meetings for allocated projects and take meeting minutes

• To make travel, subsistence and accommodation arrangements for artists, speakers and guests etc.

• To work within set budgets, prepare and keep records of the invoices

Essential

• Demonstrable interest in international art and design, including willingness to engage with the emerging role of China in the global scene

• Ability to carry out research independently and experience of picture and audio visual research

• Experience of delivering exhibitions and / or related events and of working with artists

• A practical approach to exhibition delivery with knowledge and experience related to the management of objects, loans and transport arrangements, and the ability to negotiate with contractors and service providers

• Competent administration skills and attention to details

• Numerate and literate with excellent organisational and time management abilities

• Proven ability to manage a number of tasks simultaneously and to efficiently complete tasks by given deadlines and within given budgets

• Experience of project work with a flexible and collaborative approach

• Excellent verbal and written communication skills, and the ability to liaise with internal and external stakeholders at all levels

• Proven experience of proof-reading and editing

• Demonstrable proficiency in word processing and packages such as Excel, FileMaker Pro, Projects and Photoshop, and ability to manage information systematically and accurately

Desirable

• A degree in a relevant field

• Knowledge and experience of working in an international context

• Awareness of health and safety regulations and accessibility issues for exhibitions

• Working knowledge of Chinese or another foreign language

To Apply

• Please attach your CV and covering letter as one document and include the job title in the email subject heading

• The applications will be processed as soon as they come in