不会写英文邮件?来看看怎么用神句拯救你的英文邮件了!

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同学们平时在用英文写邮件的时候有没有以下苦恼……

写英文邮件的烦恼 
总是听说歪果仁都喜欢开门见山直接点题,不像我们中国人那样先客气一番。但是总觉得在email里第一句就说what I need/want,感觉很不礼貌呢,该怎么办?
另外要怎么用一句话讲明自己写信的动机?
邮件究竟写多长比较适宜?
针对不同的人究竟要用怎么不同的语气呀?




有同学说,明明大学一年级的英语课都过了,但是轮到在邮件里只是想问一下对方有没有时间约一个meeting,结果磨蹭了半天都写不出一句话。宝宝心里苦啊……

但是偏偏写邮件的能力与未来找工作并且在职场中都占有相当重要的地位,所以同学们还是要有意识地提高自己的邮件写作水平哦!今天帮帮堂就结合各个大牛的分享,给大家总结一下如何写地道的英文邮件!

问候语

邮件的开头都需要一个greeting或问候,最常见的用法是Dear接收信人的名字,以下是一些例子:
Dear Mary (直接写名字,可以是写给同事同学等同辈)
Dear Mr. White (加上称谓的用法比较正式,写给长辈或客户比较常用到)

而在不知道收件人是谁的时候,可以使用:
To whom it may concern, (敬启者)
Dear Sir or Madem, 


在邮件正文开始添加一句问候,寒暄一下,并不是一上来就说明自己的来意:
Hope this email ffinds you well.
I hope you are well.
Greeting from all of us at XXX (如果你代表某一群人发此封邮件的时候可以用)

说明来意

寒暄过去,开始讲出这封邮件的purpose:
I am writing to inquire about xxx.
I am writing in reference to xxx.

然后礼貌地提出自己的需求(这非常适合同学们平时做team work时的邮件交流哦):
Would you please do xxx
Should you be so kind as to do xxx
Please could you tell me if xxx
I would like to know xxx
I would be greatful/thankful if you could xxx
I would appreciate knowing xxx
I would appreciate information about xxx

征询对方意见

Please advise,

Please let me know your thought on xxx
Please give your comments if any...

告诉对方查收附件

普通的邮件最好不要写得太冗长,三言两语能解决的事就不要动用几百字了……如果邮件带附件的话,还需要在文中提醒对方记得查收,毕竟不是每个人都会看到最后是不是有附件。

Please review the attached documents thoroughly.
I have attached the previsouly mentioned documents for your review.
xxx is attached here for your reference.

结语

最后一部分会通常感谢收件人花时间阅读我们的邮件……以及解释下一步是什么。

Thank you very much for your time and consideration.
If you have any further questions or concerns, please do not hesitate to contact me.
I look forward to hearing from you. (这一句一定要在申请工作的时候写上呀)


结尾敬语可以有:
Sincerely,
Yours sincerely,
Best regards,
Cheers,

一般来讲,用sincerely是最保险最不会出错的哦!



现在大家是不是已经对邮件的整体写作有了一个比较清楚的了解呢?现在我们开始进阶版啦!



在邮件中回复对方上一封的问题


Hope this answers your question. Let me know if further detail/explanation would be helpful.


会议总结


Thank you for making time on a very busy Friday afternoon to join our discussion. I hope we were able to provvide clarity on... Attached is a summary of what we discussed today.

帮帮堂提示,与同学们做小组project,这样的会议总结也是对每个人都很有帮助的哦。


道歉


My sincere apology for this unfortunate situation; I will address to my team immediately. Again, please accept my most sincere apology.  


跟客户/同学分享project进展,期望下一步进程


Once these ffinal steps are ffinished, I would suggest having a brief call to discuss our findings and recommendations for next steps. Would you please provide a ffew times the week of XXX that work within your schedule and I will send the calendar invite?


投诉信!


相信每个人都会对某个服务有不满的时候,在这种情况下也是可以向提供服务的公司写投诉信哦。
There were some small issues which we probably need your attention to look upon. 
Due to the discrepancies in xxx issue we need your attention to resolve the problem.



好啦,给大家的语句模板就到这里,大家写信还是需要具体情况具体分析,不能一味地照抄哦。适当好处的英文邮件,绝对能为你的学习生涯以及职业生涯加分哦!大家赶紧练起来!

以上句子出处整理自知乎回答:英文邮件神句

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