【English for Emails】职场英语之邮件写作(7) - 那些写邮件时应该做和不能做的事情

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邮件写作的最后一期,

讲讲那些写邮件应该做和不能做的事情:

 

Rule 1:

Always check you've got the right name in the 'To' box. And make sure your email only goes to the people who need to read it. Remember that if you reply to all, then everyone will get your email. Does the whole sales team really need to read your email to one person about something unimportant?


一定要记得检查邮件To栏里的收件人名称,记得确保你的邮件只发给你认为需要读到邮件的人。如果邮件群发很多人都能看到的话,你要想想,一个不那么重要的事情是否需要整个小组的人都得知呢?


小编提示:这一点其实也是对别人时间的尊重和自己专业度的体现哦! 



Rule 2:

This sounds obvious, but don't forget to attach them! A word of advice – attach the file you want to send before you start writing. That way, you can't forget to attach it!


不要忘记附件!不要忘记附件!不要忘记附件!重要的事情说三遍其实还不够。好方法就是,在写邮件正文前就先上传附件。


小编提示: 不发附件是新人常犯错误。还有一个安全的检查方法:发信前再检查一遍是否上传了附件,且打开附件保证无误。

 


Rule 3:

No. If you write 'CAN YOU LET ME KNOW THIS WEEK?' you are basically shouting at your reader. They will think you are very rude. So just don't do it.


注意语气,如果你写出了CAN YOU LET ME KNOW THIS WEEK? (你能本周内告诉我吗?)这样的句子,其实你已经像是对着读信的人大吼了。这会让人觉得你不太客气, 所以要避免这样的语气出现在邮件中。 


小编提示:有些疑问/反问句其实蛮危险的,还有感叹号也要慎用哦。



Rule 4:

Short emails sometimes sound rude. People won't read very long emails. Keep emails short, but remember to be polite and friendly, too.


有时候过于简短的邮件也不太礼貌。 虽然人们不喜欢读拖沓冗长的邮件,我们需要保持邮件简短,但是不能省略客气和礼貌的部分。


小编提示:说一两句客套话或致谢的句子来表示友好和尊重还是有用滴!


 

Rule 5:

This is important, especially if it's a work email. If you make mistakes in your email, people will think you also make mistakes in your work. So always check everything carefully. Ask a colleague to read and check it before you hit 'Send'.


最后一点很重要,尤其在工作邮件中。 如果你的邮件经常出错, 那么人们会认为你的工作也会。所以,检查很重要, 甚至你可以找一个朋友或者同事在重要的邮件发出前帮你检查。 


小编提示:不管写信还是发信,都不要着急,一定要认真!邮件如其人,是你靠谱程度的体现哦!


 




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