Location: Shanghai

Reports to: Financial Controller

Position Purpose:

The Accounting and HR Assistant acts as afinancial and administrative support to the Financial Controller.

Salary: Negotiable

Key Responsibilities:

Bookkeeping and Administration:

• Supports the Financial Controller  and others as requested in the preparation of letters, memoranda, reports, presentations, and other administrative or clerical duties;

• Assists with data entry of the financial system;

• Help review contract basic terms;

• Validate VAT fapiaos received from vendors;

• Track the remittance on Alipay and bank account at BOC and arrange the refund for CW College training and Missions to Canada;

• Issue the VAT fapiaos for CW College and Vocational School trainees, and members who joined the training and Mission to Canada;

• Re-stick all ER receipts, scan all Expense Reports with every single receipt and all Payment Vouchers with contracts and support documents;

• Upload all Expense Reports and Payment Vouchers together with the corresponding supporting documents to CW share drive on monthly basis for electronic filing purpose;

• Ensure all accounting vouchers are properly bound and archived at the end of each month;

• Other duties as assigned.

HR Function, VISA and Work Permits:

• Build and maintain the recruiting channel, implement recruiting plan;

• Implement staff on-boarding orientation;

• Maintain employment records relatedto events such as hiring, termination, leave or promotions;

• Support Functional Training Development eg: Department Training and General function training;

• Monitor, track and communicate issues regarding the expiry date for passports, visas and work permits for non-Chinese staff ensuring adequate time for extensions;

• Acts as the local point of contact for the Immigration Administration Bureau and CWG/FII staff;

• Communicate with staff to ensure awareness and understanding of latest policies from the Immigration Administration Bureau and assist with extension issues;

• Report relevant expenses for the renewal of passports, visas and work permits for the approval of the Financial Controller and Managing Director;

• Process the summary residence papers for non-Chinese employees and contractors for reporting purposes;

• Accompany staff to the Labour Bureau as appropriate......

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